All 3 entries tagged Reviewers

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April 28, 2020

New Fellows, New Reviewers

Last week we welcomed the latest group of early career fellows (ECFs) to the Institute of Advanced Study (IAS), the fifth cohort to arrive since I joined the IAS myself. Naturally, with the current lock-down when I say ‘welcomed’ and ‘meet’, I am referring to a more virtualised engagement than we would normally enjoy, which limited the usual chance for informal discussions. As always, our ECFs seem an interesting and varied group, and I hope they get a lot of benefit from their time engaging with the IAS and their interactions with each other. I hope they also enjoyed the video presentation I prepared, explaining more about the Exchanges journal.

One of the things I usually stress to our new fellows in person when they come on board, is how they can contribute to Exchanges. While occasionally we have vacancies on the Editorial Board, principally we always encourage them to write for the journal: be it a peer-reviewed piece, an interview or a critical review; all contributions are warmly welcomed. Although, like every other contribution they will undergo significant scrutinization before we consider accepting them for publication - we do have a quality bar which has to be met, after all.

Unsurprisingly, given the track record of previous ECFs to progress their careers rapidly, many of them find contributing an article to our journal isn’t something for which they can always find sufficient time. However, many of them do take the opportunity to register as a potential reviewer with Exchanges. This pleases me immesely, because as an interdisciplinary journal we receive such a broad range of potential papers we need to ensure our reviewers’ database contains a similar varied range of scholars. I’ve discussed previously about how much we value our reviewers’ contributions, and that’s something which hasn’t changed. It’s also a great contribution from our fellows, as Exchanges was created as an offshoot of our ECF programme, and I’m keen to keep the links between the two healthy and active.

Who can review?

In terms of whom makes a suitable reviewer, we normally welcome early career and established researchers and scholars to register as reviewers. You don’t need to be from Warwick, and in fact, our reviewer community today is more globalised than ever, a diversity of voice which I’m keen to continue expanding upon. Certainly, we would especially welcome scholars from South America and Africa as new reviewers, as they are currently underrepresented in our database.

Registering as a reviewer

Hence, if you would like to become part of our community and potentially contribute to our journal in a small but vital way, then register today. Practically speaking, registering as a reviewer only takes a few moments

>Go to https://exchanges.warwick.ac.uk/user/register and complete the online form, noting on the second screen your wish to be added to our reviewers' register.

>Make sure you include your reviewing Interests as keywords and phrases, and ideally provide a short biography; as this helps our editors spot the right people to call on.

>Plus, if you're already registered (as a reader or author) with Exchanges, you can register as a potential reviewer by loging in and edting your profile.

Registered reviewers can update, edit or remove your reviewing account at any time online, or via contacting the Editor-in-Chief. If your main email changes especially, say due to a new job, this is important as we like to keep in touch with people for years to come as they develop their careers. I should add, reviewer profile information is never displayed publicly, and we use it solely to identify suitable people as peer-reviewers and to communicate with them about this.


October 09, 2019

Refreshing Exchanges' Reviewer Database

Writing about web page https://exchanges.warwick.ac.uk/peerreviewer

Today I finally hit the big red button on something I’ve been working on over the summer. This has been a task which has oscillated between being a labour of love, while also posing a seemingly Sisyphean task [1]. Thus, reaching its conclusion has brought a combination of relief and satisfaction but also unsurprisingly generated a bit more work for me before I could call it a day. It involved that most crucial of academic journal contributors: peer-reviewers. As I’ve mentioned before, peer-reviewers aren’t just an essential part of the Exchanges editorial workflow, they’re contributions and insights are deeply valued by the Editorial Team and authors alike.

In short, in my spare working moments I’ve been methodically working though our database of registered peer-reviewers and examining what each and every one of them has listed as their reviewer interests. Registered reviewer interests are crucial as these are what my editors and I search when we’re looking for people to participate in peer review of our submitted papers. The main part of my ‘summer fun’ exercise was to identify those people who’ve registered profiles and expressed a willingness to be potential reviewers for Exchanges, and examine what they say about themselves.

But, and it’s a big but, where registered reviewers haven’t listed any research interests then, well they’re essentially invisible to the editors when seeking potential peer-reviewers. If we don’t know what field you work in, or the areas of expertise you profess, then we’re not going to approach you as a reviewer. A surprising 38.5% of our registered reviewers turned out to have failed to supply this key information on their registered profiles. Hence, today’s figurative ‘button’ dispatched emails to those would-be reviewers identified as deficient in this respect, asking if they’d kindly spend a few moments reviewing their profiles and adding in this information.

This naturally uncovered over 40 dead email addresses, and while I’ve managed to correct a few, sadly I’ve removed the majority from our reviewer register. This won’t stop people re-registering with a new email address, something I’d strongly encourage, but does mean our reviewer database now only contains contacts with valid contact addresses. I’ve also had a number of nice chats with former and would be reviewers as a result, which is an unexpected bonus, as engaging with our readership and continuators alike is always a pleasure.

A further serendipitous part of this exercise was the chance to do some light data cleansing work on the rest of the reviewer profiles. Quite a few of these had reviewer interests somewhat confusingly listed, which means, I suspect, they’d have risked being overlooked by my editors. I’m happy now these registered reviewers will turn up more frequently and accurately when we’re looking for people to contribute to our quality assurance activities.

If you are one of our reviewers, then checking your review interests are up-to-date, accurate and complete is one of the most useful things you can do for our journal. Many of the reviewers who do have information on their interests, have only listed one or two areas, whereas five or more would be far more representative of a ‘good’ record. Updating your reviewer profile only takes a few moments and there are easy instructions on how to go about it [2].

Conversely, if you would like to register as a reviewer with us, then by all means please do consider it. You’ll likely find our peer-reviewer guidance helpful [3]. And if you've never peer-reviewed before - then can I recommend this excellent text to get you started [4].

In the meanwhile, I can now crack on with planning my workshops, meetings and presentations for the autumn term now, with this grand summer task solidly in the rear-view mirror.

---

[1] Foolishly I thought OJS might be able to run off a report for me, with a list of all reviewers lacking any entries in their review field, but it appears the way the database is designed or implemented makes this impossible. Or at least highly impractical for my tech support people. One of the many reasons why much better managerial reporting tools for the platform are right up at the top of my technical wishlist for the platform! The time they could save me is not inconsiderable.

[2] https://exchanges.warwick.ac.uk/FAQ#reviewers

[3] https://exchanges.warwick.ac.uk/peerreviewer

[4] http://www.plotina.eu/wp-content/uploads/2019/03/Introduction-to-Peer-Review-Guide.pdf #ShamelessSelfPromotion



June 25, 2019

How do I update my Reviewer Interests on my Profile?

Writing about web page https://exchanges.warwick.ac.uk/login

If you are registered as a potential reviewer with Exchanges, listing your research interests is a vital tool for our editors when they are seeking knowledgeable people to consider the quality, content and clarity of a submitted manuscript. However, a frequently asked question here at Exchanges is ‘How do I update my personal profile to include my research interests correctly?’ While you may have added some keywords when you first registered with us, it is possible to add or edit your previously listed interests at any later point too.

1) Firstly, head over to https://exchanges.warwick.ac.uk/login, and login if necessary.

2) Move your curser over your Profile ID (e.g. garethjjohnson in the example below, although yours will be your personal ID). You can find the Profile ID on the top right-hand of your screen

View Profile

3) Click on View Profile and you’ll see a range of menu options allowing you to customise various aspects of your Exchanges experience.

4) Click on Rolesand you’ll see a box half way down the screen called Reviewing Interests. Previously added interests may have already been added by yourself or our editors, as shown in the example below.

Editing reviewing interests

5) To add more, click in the Reviewing Interests box, and then enter a keywordor phrase. As you type you'll see suggestions, based on what other reviewers have listed as their interests. You canuse these terms, but it is not expected, as we're aware reviewers' interests and fields can be subtly different or nuanced.

6) Press returnto add the new keyword to the list.

7) You’ll see the new keyword or phrase appears in a small grey box, with a pink Xat the end. You can removethis, or any other previously added reviewing interest keyword by clicking on the X.

8) Finally, click on Save to confirmyour changes. Note, if you click away to another menu within your profile, any additions or amendments to your reviewing interests will notbe saved.

Remember, you can repeat this editing process at any point as your professional interests develop, or should you wish to broaden the range of material you’d be prepared to consider peer-reviewing.

If you're not already signed-up as a reviewer with Exchanges, this earlier post explains the easy steps you can take to register your interest with us. You'll be warmly welcomed!


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