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October 09, 2019
Refreshing Exchanges' Reviewer Database
Writing about web page https://exchanges.warwick.ac.uk/peerreviewer
Today I finally hit the big red button on something I’ve been working on over the summer. This has been a task which has oscillated between being a labour of love, while also posing a seemingly Sisyphean task . Thus, reaching its conclusion has brought a combination of relief and satisfaction but also unsurprisingly generated a bit more work for me before I could call it a day. It involved that most crucial of academic journal contributors: peer-reviewers. As I’ve mentioned before, peer-reviewers aren’t just an essential part of the Exchanges editorial workflow, they’re contributions and insights are deeply valued by the Editorial Team and authors alike.
In short, in my spare working moments I’ve been methodically working though our database of registered peer-reviewers and examining what each and every one of them has listed as their reviewer interests. Registered reviewer interests are crucial as these are what my editors and I search when we’re looking for people to participate in peer review of our submitted papers. The main part of my ‘summer fun’ exercise was to identify those people who’ve registered profiles and expressed a willingness to be potential reviewers for Exchanges, and examine what they say about themselves.
But, and it’s a big but, where registered reviewers haven’t listed any research interests then, well they’re essentially invisible to the editors when seeking potential peer-reviewers. If we don’t know what field you work in, or the areas of expertise you profess, then we’re not going to approach you as a reviewer. A surprising 38.5% of our registered reviewers turned out to have failed to supply this key information on their registered profiles. Hence, today’s figurative ‘button’ dispatched emails to those would-be reviewers identified as deficient in this respect, asking if they’d kindly spend a few moments reviewing their profiles and adding in this information.
This naturally uncovered over 40 dead email addresses, and while I’ve managed to correct a few, sadly I’ve removed the majority from our reviewer register. This won’t stop people re-registering with a new email address, something I’d strongly encourage, but does mean our reviewer database now only contains contacts with valid contact addresses. I’ve also had a number of nice chats with former and would be reviewers as a result, which is an unexpected bonus, as engaging with our readership and continuators alike is always a pleasure.
A further serendipitous part of this exercise was the chance to do some light data cleansing work on the rest of the reviewer profiles. Quite a few of these had reviewer interests somewhat confusingly listed, which means, I suspect, they’d have risked being overlooked by my editors. I’m happy now these registered reviewers will turn up more frequently and accurately when we’re looking for people to contribute to our quality assurance activities.
If you are one of our reviewers, then checking your review interests are up-to-date, accurate and complete is one of the most useful things you can do for our journal. Many of the reviewers who do have information on their interests, have only listed one or two areas, whereas five or more would be far more representative of a ‘good’ record. Updating your reviewer profile only takes a few moments and there are easy instructions on how to go about it .
Conversely, if you would like to register as a reviewer with us, then by all means please do consider it. You’ll likely find our peer-reviewer guidance helpful . And if you've never peer-reviewed before - then can I recommend this excellent text to get you started .
In the meanwhile, I can now crack on with planning my workshops, meetings and presentations for the autumn term now, with this grand summer task solidly in the rear-view mirror.
 Foolishly I thought OJS might be able to run off a report for me, with a list of all reviewers lacking any entries in their review field, but it appears the way the database is designed or implemented makes this impossible. Or at least highly impractical for my tech support people. One of the many reasons why much better managerial reporting tools for the platform are right up at the top of my technical wishlist for the platform! The time they could save me is not inconsiderable.
 http://www.plotina.eu/wp-content/uploads/2019/03/Introduction-to-Peer-Review-Guide.pdf #ShamelessSelfPromotion
July 17, 2018
How do I become an Exchanges Reviewer?
The question of how one becomes a reviewer with Exchanges is one I'm asked from time to time, and I will confess how this is achieved isn’t automatically obvious from the journal’s home pages. Anyone with a research background from a PhD student through to established professor from any academic or research institution from around the globe is warmly welcomed to consider joining our growing peer reviewer community. It couldn’t be simpler to join, as there are there are three easy ways potential new reviewers can register with us.
The easiest approach is to register yourself with the journal as a reviewer via the online form: https://exchanges.warwick.ac.uk/user/register. You’ll want to ideally use your academic institutional email here, as the Editors will validate potential reviewers before we use them, and checking email addresses is one of the most common starting points for this process.
As you create your account with Exchanges, you’ll have the opportunity to add in a range of research interests to your profile. These should ideally be both disciplinary broadly and specific, because when my Editorial Board are looking for reviewers, the first place we turn is to search on these terms. We don’t use a controlled vocabulary, so you are free to describe your research interests in any way you like. However, remember to add terms you know others are more likely to search on, alongside the more specific ones, as the Editorial team won’t necessarily be conversant with the more niche disciplinary terminology.
Secondly, if you’ve already got an account with Exchanges but didn’t register as a reviewer when you initially registered, it is possible to sign up as one by logging into your user profile (https://exchanges.warwick.ac.uk/user/profile), clicking into the Roles tab and then checking the box for Reviewer. You’ll need to add in your reviewing interests as well at this point in the box provided (Reviewing Interests), otherwise we’ll never find you to ask. You can repeat this process as often as you like to add, or subtract, reviewing interests from your profile.
Thirdly, and most informally, you can contact myself or any of my Editors and ask to become a reviewer. It might be you’d like to know more about the process, and the potential workload, before signing up, and that’s just fine too. Myself, and my team, can happily create you an account, which you can later amend via the profile page as discussed above. The reverse is also true, as we do seek our reviewers in the wider academic world, via our professional networks, where we don’t have sufficient good matches within our own reviewers’ database for articles on various disparate topics.
There is actually a fourth way you can become a reviewer, and that is to publish with Exchanges. In common with standard academic journal practice, all prior authors with the title are considered as potential future reviewers. Hence, if you take the wise move of choosing to publish an article with Exchanges, don’t be too surprised if we come knocking on your door some time later to help us maintain the quality standards of future academic publications. Believe me when I say, your fellow authors will be especially grateful for the insight you’ll bring.
For more formal details about how we conduct and manage quality assurance, see Exchanges’ guidance for peer reviewers.
Oh, and finally, if you ever want to stop being a potential reviewer for us, while we’ll be sorry to see you go, you can either uncheck the box on your Role Profile page. Or alternately, if you want us to remove your information from the database altogether, then email myself or any of the Editorial Board, and we’ll delete your account.