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January 24, 2023
Writing about web page https://warwick.ac.uk/fac/arts/cadre/current_students/phdlife/cadreworkshops/
Following a session for arts and humanities students, the EIC reflects back on the discussions, content and advice offered in a workshop for PGRs.
Today I had the pleasure of attending and helping to facilitate the CADRE Publishing for Arts Postgraduates workshop and seminar on campus, thanks to old friend of the journal Dr Pierre Botcherby. As my first of a number of workshops and events I’m contributing to this year, I was very much looking forward to the discussions. I was also looking forward to helping to host the event in person, as the side conversations you have with delegates seldom seem to occur in the online only format.
Led by Prof David Lambert and cofacilitated by myself and Pierre, the session was an opportunity for the research students to explore, discuss and broaden their knowledge of academic publishing. With a practical edge, the general focus was, largely, on academic journal articles. Although we also dipped into the realm of collected editions, social media and book proposals too. Naturally, because I was in the room, we also got into the complexities of open access and author rights, but perhaps thankfully I didn’t find myself on too much of a soapbox about the commodification of the publishing sector. Well, not too much of a soapbox anyway.
The opening question put to the delegates was ‘why should you publish’ – for the following areas emerged.
- Feedback: To gain useful feedback and enrich thesis writing. Appreciating publication is a process [a continuum even? – Ed] too, of which thesis writing is part.
- Discourse: To contribute to the scholarly discourse and in having something interesting and original to say within it.
- Enrich: To bring other researchers or fields of study which may have been previously neglected, and in this way enriching the field and reputations of other scholars was a related point.
- Career: Pragmatically it was pointed out that publishing was essential for building your academic CV, profile, reputation and potential job prospects.
- Confidence: Interestingly one delegate suggested that publishing helped to build personal confidence in their research endeavors, and also to stake a degree of ‘primacy’ over their field of work or focus.
- Visibility: Finally, it was agreed that creating a publication track record leads to creating a discussion or focus on your research in the wider academic environment – again a valuable career boosting element.
When to Publish?
Delegates were next challenged to consider when the time was ripe to publish – and an interesting spectrum of times emerged from different parts of the room. These perceptions included:
- Before: Potentially given prior experience ahead of starting the PhD, drawing on past studies like a Master’s dissertation or professional knowledge.
- Third Year: During your final year, once the research is done and findings are starting to emerge.
- Opportunity: As opportunities and circumstances allow – you might not be planning to publish but then a call appears which so closely matches your chapter or thesis theme that not trying to publish would seem self-defeatist.
These were all certainly valid perceptions, and very much reflecting that there is no ‘ideal’ moment, but a myriad of possibilities of opportunities.
Where to Publish?
Next came the knotty problem of selecting a publication destination, something I actually came back to in my own later talk How to Publish. Here discussions were largely around the routes to identifying the right candidate journal – through metrics or considering to whom a journal’s content is normally directed. We didn’t get too deeply into the metrics, perhaps a bless’d relief, although it might be that a 20 minute follow up session these and the JCRs might have benefited the delegates somewhat – not matter my own skepticisms of the preeminence of these schema.
Points were also raised concerning about choosing to write for a niche, disciplinary title against the benefits (and challenges) of seeking to appear in a broader and more cross/interdisciplinary title too. I was gratified to hear some discussion from delegates concerning balancing knockbacks (rejections/declines) from more ‘senior’ titles against targeting ‘lower ranked’ titles. The perception was these more modest titles were normally more likely to be configured in a more welcoming, and accommodating manner whilst retaining quality regimes. I would certainly hope Exchanges itself falls into this latter category!
What to Publish?
Next, we enjoyed some more debate over what exactly to publish, although journal articles and book reviews were both seen as good starting points. Book chapters, especially as a result of conference participation and later collected editions were also agreed as strong and sometime serendipitous publication opportunities to be very much encouraged. Books, especially the research monograph, were noted as especially valuable for career capital but in terms of time commitment items with their much longer lead time to publication something which might be a greater challenge in terms of relating to a imminent job opportunity. However, it was highlighted that having any publication ‘accepted’ allowed it to be listed as ‘forthcoming’ within a CV, publication list or profile, which was seen as still offering considerable benefit.
At this point one of the experienced delegates stressed how important they had found it to be responsive and friendly in all their communications with publishers, and how it had opened potential additional avenues to follow up later too. I would concur with this point, and not just because I’m generally on the other side of the editorial communication equation!
How to Publish
Following on was section comprising a twenty minute talk from myself – and rather than blow my own trumpet here’s a link to the slides:
But for the record I covered a little on creating effective titles and abstracts, methods for evaluating candidate journals and publishers, the dangers of ‘trash’ publishers, coping with peer-review feedback and clearing third party rights. I also dipped into the importance of considering how a journal or publisher deals with author rights – in terms of requiring a transfer of economic rights, vs journals like Exchanges which allow authors to retain them. It seemed to go down well enough – although I might have frightened one delegate with my warnings about publishing in trash journals and career impact.
After some discussions over lunch we moved into the wrap up for the session, touching briefly again on open access and edited collections . We also had a bit of chat about the artificialities of page and content lengths in a digital publishing age, although as demonstrated – some (many?) journals still have hardcopy editions which impacts on their minimum and maximum sizes for volumes and contents. Finally, there were discussions around blogging and social media as a route to ‘publishing’ and raising personal visibility. As a long-time blogger  I’m not sure how much blogs work that well in that respect today, but I’d agree they are a great environment within which to start a conversation alongside practicing your writing habits. As I commented though, some publisher’s definition of ‘prior publishing’ can be tricksy – in that they claim only ‘they’ perform ‘true’ publication…and yet ‘blogging’ by prospective authors might somehow be considered prior work and risk clash with a submission based on the blog.
I, and by extension Exchanges, very much disagree with this perception, which is mired more in considerations of profitability and market return than supporting scholarly discourse. Nevertheless, it was something worth flagging up so the delegates might be aware it could prove a future problematic for them to overcome.
Hence, as you can see a packed couple of hours, with plenty of good content and discussions. My thanks again to the hosts and delegates for all their contributions too.
 Delegates were probably lucky I wasn’t running the session alone as I would have loved to get into these areas in more detail. But, when you’re sharing the stage it doesn’t do to hog the limelight too much!
 As I commented on twitter, I am usure how strong an argument ‘audience’ is these days, with much research indicating readers come in primarily at the article rather than journal level. Certainly for my own praxis, I rarely if ever read a specific ‘journal’ these days – I search for article on topics of research interest instead. Frankly being ‘open’ is more important to me than ‘prestigious’!
 I wasn’t aware that Warwick had a series for these, so this was an especially useful bit for me.
 I think this current blog is my fourth or fifth regular professional blog platform, so yes a long time and reasonably prolific.
January 14, 2021
I had the pleasure this week (Tue 12th) to participate in my first teaching/seminar of the year. I had been invited, alongside my wonderful library colleague Julie Robinson, to participate in a 45 minute panel discussion for Warwick post-graduate students on the topic of ‘getting published’. Seasoned academic authors will likely realise 45 minutes is way too short a time to cover a great deal on this topic, but in the end, it seemed like we managed to pack a lot of content in what was a highly interactive and engaging session. So engaging, in fact, that we ran on for an extra 15 minutes or so due to popular demand.
Now, that’s the kind of session I like to deliver!
Thanks to David Richardson who hosted, we captured audience questions during the session. As a result, I thought it might be worth highlighting a few of the most salient ones and my responses as they refer to particularly apply to Exchanges.
Q: If I wanted to submit an article to Exchanges, would it be better to submit an abstract or the full paper already?
A: Very much the author’s personal choice. As a journal we don’t expect, unless part of a specific call requirement, authors to send us pre-submission abstracts or draft versions of their papers. Some choose to do so, and I’m always happy to provide some feedback and guidance at this stage, although I’ll hold off any fulsome critique until the final manuscript is submitted. Likewise, I’m always happy to schedule a video-call to talk through an author’s ideas for their paper, if they might find that helpful. On the whole though, the bulk of our submissions are the full paper manuscript, received without any prior conversation or engagement with the author: which is perfectly fine too.
Q: What are the most important elements that should be in abstract if the journal you are targeting is only allowing you to submit an abstract rather than the whole paper?
A: There’s a lot written online and by other authors on this subject, I personally like Rowena Murray or Helen Sword’s writing on this topic and would advocate seeking out their work. However, in brief, the abstract should be the article in miniature, containing the key ideas or arguments, along with a taste of the most significant finding or conclusion. What it should do is whet the appetite of the reader, from your prospective editor to the wider academic community, and draw them in to want to read (or accept for consideration) your paper. The abstract should also closely resonate with your paper’s text, with each abstract line approximating an introductory sentence within the article itself. This provides essential structure and signposting to guide the reader through your writing, methodology, methods, arguments, findings and conclusions in a structured and more readily comprehensible manner.
Q: Do you have any advice about how to choose the journal to publish in?
A: Aside from suggesting you consider a wonderful, friendly and highly early-career author focussed title like Exchanges I would suggest thinking about:
(1) Who are your audience and what titles are they reading?
(2) Where are your peers/supervisor publishing?
(3) Consider, but don’t be a slave to, journal metrics/impact factors etc – although be wary as ‘significant journals’ are more likely to reject your submission.
(4) Do you know or have contacts with any editors? Knowing someone will be receptive to discussing your submission can be a big help in choosing your destination.
(5) Especially for a first paper, consider seeking out early-career specialising journals. They may be more forgiving of initial errors, formatting oversights or typographical errors than some of the more core/mainstream titles.
Q: How different should a journal [article] drawn from thesis or dissertation work be?
A: This is a common and understandable issue for first time authors. An article manuscript needs to be its own discrete and contextual entity, with a slightly different authorial voice than you would likely use within your thesis/dissertation. Especially too, where you’re adapting a chapter, you need to ensure the piece can stand entirely on its own legs, supported naturally by appropriate citation. You might even need to consider simplifying the work, because there may be too many contrasting central ideas or themes in your original text to coherently present in your article. You should also consider adopting the style/voice of other pieces which appear in your chosen target journal or field, to enhance your chance of acceptance.
Q: How does one go about proposing a special issue to Exchanges or working with/for this journal as an editor?
A: As to the first part, I’d recommend listening to our recent podcast on exactly this topic. Then coming and having a chat with myself as editor-in-chief about the idea. One thing to bear in mind, we have a lead time of at least 12 months from initiation of special issue to publication, so this isn’t going to be something we can achieve overnight. There’ll also be some expectation of work from the proposer to bring the issue to publication too, part of which may well be involvement as an associate editor. We do issue periodic calls for associate editors, usually via our twitter account (@ExchangesIAS) and the journal's announcement pages - so you should follow and visit these periodically.
Q: What are the main outcomes after articles are peer-reviewed? Are articles rejected by journal editors when reviewers actually suggested major corrections?
A: At Exchanges we have four major post-review outcome: acceptance (rare!), revisions requested and then acceptance (most), additional reviews (occasional) or decline (aka reject). Hence, usually after peer-review there will be a period of revision and rewriting by the author, and in the case of where there are major (extensive) revisions requested by the editor, the piece may need to undergo a further round of peer-review, and minor corrections ahead of acceptance for publication. Different journals will handle these post-review steps slightly differently, indeed some take ‘major revisions’ to equate to reject and request the author work on them for a future resubmission. Read their author guidance to find out how it works for each specific journal/publisher.
Q: Is it better for your cv and career to publish with your supervisor or independently?
A: This varies enormously and is often affected by discipline. STEM authors are often members of team projects, and frequently only publish as one of a number of authors, with sole-authored works rare. Conversely, AHSS scholars often are lone or at most pairs of authors. That said, if you have a good working relationship with your supervisor, it can be a really great learning experience to co-author a paper with them. Just remember, just because they’re your supervisor, if you’re doing most of the writing, be prepared to insist on being the first named author on the work! You may find though, that co-authoring a paper with an established author like your supervisor might make it easier to publish in a ‘higher’ ranked journal…but there are not guarantees, and I’ve heard of many supervisors who are busy/get distracted and don’t come through on their contribution to an article: so approach, with caution!
These are only a handful of the topics we touched on in the session, hence if you have questions of your own about publishing, and especially in Exchanges, then please leave a comment or get in touch with me. I look forward to talking more about this fascinating, and essential, area of academic development.