All entries for January 2020
January 31, 2020
I got some reflection on my English writing and reading class yesterday.
Before I can speak and write a word correctly, normally I can read and understand it a bit. To capture this distinction, there are two terms receptive and productive.
Receptive control: I can understand when I hear and read words.
Productive control: I can use the words to express myself, in speech or writing.
It trigers me to think about the relationship between Thoughts and Action. I've thought about to make a change about my daily study and life routine. But yet I fail to take an action. So how to shift my thoughts into actions?
- What are my time thieves?
- When and Where it happened?
- What's the antidote?
- The saved time can be used for?
January 20, 2020
There are some improvement I made during the process of the third PMA of FACS, which saves me a lot of time.
- I calculated relevant ratios first and make a list of My Questions according to these ratios.
- Then, I look for answers to my questions in the given annual reports of two case study PLC companies.
- Apart from that, I put off some things after the submission.
All of them looks like quite easy but not that easy to do them, at least for me.
Personally I think the FACS PMA is the easiest one because we don't need to find and read much reference.
I would like to try another method to improve my efficiency in the next LE PMA.
- Zero draft: write down everything you know out of your brian, without any judgement and critical thinking. No matter it are words, phrases, or sentences. I plan to review and organise the class notes every day so that I don't need to spent more than 4 hours after the module.
- First draft: Based on the freestyle writing, I would have my own questiosn lists and look for support or counterargument from reliable reference.
- Second draft: Analyse, Synthesis, Evaluate and apply them into the specific situations.
- Third draft:...
January 13, 2020
In the light of Chinese culture, it is better to reach a consensus rather than arguing your cases.
But after the Leadership in actions activity, I realised that an agreement cannot bring us the best outcome at all.
Maybe due to the time limit, I feel that almost in every group talks, we hurry to reach a consensus by voting which seems to be democratic. The topic in our class have no RIGHT or WRONG answers, however, in the real business world, it is unwise to jump into an idea merely depend on democracy.
As a follower, what is the better way to contribute to the team productivity? Nodding you head and say yes keep silent? or challeng others? arguing cases? It seems to be quite difficult to be an effective follower as well. That's why I suggest that one should learn how to be an effective follower before being an effective leader because there is no leadership without followership.
The expected outcome for each team is to find the 'best' solution to a problem, not just simply getting an agreement, which might lead the team on a wrong track. At that point, it is the leader's responsibility to say STOP! Let's....
Looking back on our group talk, I find out that we are always struggling with the time limit. Now usually the team size is 6 or 7 people, each one has 1 minute to say his or her own idea but we are supposed to show our result in 10 ten minutes, which leaves no time to argue or analyse, not even planning at the very beginning!
So I was looking for reference to find out whether there are some relationship between the team size and team performance. Or rather, the root cause is not about the size, it is the way of communicating and processing information?
January 10, 2020
- GRASP The Solution: How to find the best answers to everyday challenges
I am far more thrilled to learn this Model from Paul today because it sovles my root cause of procrastination.
I told him that I feel difficult to start my writing work until I got a killer idea. But the thing is there are always two people fighting in my mind when I was generating and organising my thoughts at an early stage, because I try to critically think and judge my ideas at that moment, which is definitely WRONG!
Let's how it goes.
January 09, 2020
I was quite impressed by the Hotel meeting we had in CBE. It seems like 'Meeting' is a life-long topic in every business or management course. To be honest, I don't hate meeting.
There are a few things I would like to remind myself in the future. By the way, it is wise to start a clock at the very beginning of a meeting.
1. As a leader, clarify the Task/Aim/Expected Result at the very beginning. Make sure everyone are on the same page before talking talking talking...
2. Appoint some important roles, timekeeper, recorder or something else
Timekeeper: help the leader to facilitate the process of a meeting so that we can reach a result on time.
Recorder: summarise the main ideas and make work go smoothly after the meeting
3. Set time limit to each speaker
It is quite interesting to find that the person didn't speak much may contribute most to the result. Leaders might be misled by how much or how well one expresses his or her suggestions, rather than the value of the point.
4. Leader mindset
I am 100% agree that everyone could be a leader but is it suitable to hold this mindset when we are in practice.
I think we should focus on our own appointed work rather than having 7 leaders in one team.
5. Task-oriented VS people-oriented
It is supposed to balance these types of leadership according to different situation.
6. Use Tools to organise the flow of a meeting or people's thoughts
I have found that Six Colour Hat has been used in a meeting to help a leader to control the meeting.
1. Make sure that each time everyone wear the same colour hat.
2. Leader are responsible to arrange the sequence of different hats in order to maximum the results.
Based on my previous experience of dealing with compliants between different sectors within an organisation, I have made an simple template for giving feedback to the person you observed.
The purpose of giving feedback is to help people improve their performance from different perspectives, instead of imposing suggestions on them. In the light of that, this template is designed for observers to structure their words so that it can be used effectively by those people who were observed.
1. The part Facts takes up half of the page which encourages observers to write down as many facts as possible, which is of great importance for the observee to do self-reflection.
2. I combine the Opinions and Suggestions part together because I find out that people usually make them in one sentence.
3. Brief and warm Tips make it easier for people to pick out the pearls and keep them in mind.
The key point is never ever mix the objective facts with subjective personal opinions, because it makes difficult for us to respond to the feedback rationally, not to mention making the best use of it.
January 08, 2020
I have used the cause-and-effect analysis to find out the root cause of my procrastination, or rather poor self-control. I don’t think I am lazy or just killing time. I have a desire to make the most of every minute. Moreover, it seems like this thought makes me feel more stressful and put off the work until I have an ‘excellent’ idea to approach the question. Quoted from the author of The Willpower Instinct, “Stress is the enemy of willpower. The biology of stress and the biology of self-control are simply incompatible.”
The point is it does take me some time to get inspiration, surprisingly, usually they pop up when I was walking, cooking, or doing anything else except sitting in front of the desk staring at the screen. But I know I cannot just wait for the arrival of an inspiration, and it looks like waiting for a present from the Santa.
The other thing I’d like to mention is about the wellbeing. Some students may find that papers, exams, dissertation have a large impact on their happiness or wellbeing, including me sometimes. I have been learning to control my willpower for a few years, like controlling what I pay attention to, what I think about, even how I feel. It is a life journey to learn and practice. Possibly, the most effective solution is getting your body on board. As one of my friends put it, treat your body as a temple and respect it. Eat healthily, do work out and look for small steps before a giant leap.
Recently, in the L&E class, Paul also mentioned that “Nothing could change our Wellbeing since it is something that comes from within ourselves. It is not the particular thing/person (external environment) annoyed you, rather, it is your THOUGHTS and then you give these thoughts power to become FEELINGS whether negative or positive. But all the thoughts and feelings are temporary as the clouds block out the sky whilst the sun is always there to shine.