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November 23, 2011

Met with my Library Chartership mentor

Met with my chartership mentor today who has given me some good comments about my portfolio.

I have enough content but need to divide my portfolio up a bit better. That is the hard part I had divided it up already following my PPDP but I need to rethink this and maybe use the following categories:

  • strategy;
  • skills development;
  • project work.

I'll have to see if I can do this as my portfolio covers 3 different jobs over a long period of time as I worked part time.

I will look at this week & see if it can be done!

My mentor also suggested that I did a mind map for the skills that I have gained from each of my jobs. This makes sense and I will get this done by 2.12.11.

I have asked to have the 9 December off work as study leave & will use this time to write my personal statement, so I need to get my folder sorted pretty quickly.


May 23, 2011

Student Careers & Skills new website

Careers & Skills is in the process of integrating 5 websites into 1. This is due to the department being restructured in the summer of 2010. Student Careers & Skills is currently in it's first academic year of operation. The individual websites need to be merged into 1 to show the users all our services and how we can helped them in their career and academic skills development.

The new website is to be completed by 31st July 2011 (the current website is over 900 pages long!)

January 2011

From January I have been attending the Operations group meetings when they have been discussing what is required in the new website. We grouped all of the sections of the website and the headings were agreed by the Operations Group. I along with the IT Officer put these headings looking for any missing areas into a tree diagram. The tree diagram was taken to the Operations group to agree it. This was all agreed in May 2011

April 2011

Since the end of April I have been working on the website project 100%, no more Helpdesk enquiries for me.

I've been responsible for:

  • Taking colleagues permissions away from the websites & informing them via the staff newsletter.
  • Developing a Project Plan on the time scales that colleagues are able to update or write information for the new website.
  • Created an order to copy the content, this was decided by using the project plan
  • Written instructions on how to copy content of the current websites into a word document, standardising file names and where the documents are to be saved.
  • Trained colleagues on how to copy the content of the webpages.

May 2011

I realised that the copying the current website content wasn't happening fast enough so I spoke to my line manager and we organised getting a temp in.  I already knew that we had budget to cover the cost of getting a temp.  I had to write what skills were required for the job and was involved in interviewing them.  This was my first time of being involved in interviewing.  The temp is great he is very fast at the copying the content. 

I don't seem to have time to do any of the copying as I've been organising the project and sorting out queries.

As the temp was very fast at copying the content, I then spoke to the Skills team about taking away their website permissions, so we could start to copy the web pages. This was agreed by the team.

13th May

Divided up the website sections that the Operations & Information team were to update or write.  Decided which Information Adviser had the skills to do which section.  In the process of this I realised that all of the sections that the Ops & Info we were supposed to update we did not have the necessary skills for and I spoke to other colleagues who would have more expertise in these areas, i.e. Careers Fairs & Employers Events this was passed to a member of Employer Connect.

I wrote an email explaining what was required in the updating, attaching the relevant files, the new website structure & a guide on writing for the web.  After the emails were sent I spoke to each of the Information Advisers who had sections to update and I explain what was required, as each section requires different information.

W/C 16th May

Sent all the Key Job sectors files (old files from the website) to the relevant Careers Consultant.  The key contact for the Careers team organised who was going to do which section and I spoke to her about any queries.

W/C 23rd May

Emailed the relevant careers consultants the rest of the files for the sections of the websites they are updating i.e. career planning.  

It doesn’t sound like much sending emails to colleagues with files attached but it took me all  day today (Monday) to send the rest of the sections to the careers consultants as I have to send at least 5 files with each email and I need to make sure that I have not missed any documents off.  


Reflection so far

Currently we are on target with the project plan.  Thanks to a lot of help from colleagues who are acting a key contacts and understand the importance and complexity of the new website project.

It is a huge task to complete and I'm mainly concerned with the current content and how to integrate all the websites into one.  There is another large issue to do with the design, but we have come up with mock ideas and have turned to elab for their expertise in designing the home page and students landing page.  

I feel that it is my job co-ordinate the updating of content or creating of new content, explaining what we are looking for and try make sure that people keep to deadlines. I may be grey by the time this is finished!  


May 21, 2011

19th May 2011 met with mentor

Met with my mentor to update her on my progress with my chartership.

Informed her that I had met with:

Director of Student Careers & Skills
Head of Academic Services at Coventry University
Head of Academic Services at Warwick

I explained how these meetings have helped me to understand; my roles (working in SCS & Coventry), the institutions strategies and how the departments I work in are working towards the university's strategies (Coventry & Warwick).

I have added further reflections of these meetings in my portfolio.

Portfolio building
I have started to gather my portfolio evidence into a ring binder. I need to start gathering the evidence into groups.  I will try to do this in accordance with my PPDP.  This does seem to be quite hard as I have evidence from 3 jobs in 3 different places.

I'll aim to have this finished by the end of June.  (My deadlines keep changing due to my busy personal life).


March 29, 2011

Met with my Library Chartership mentor

Met with my Library Chartership mentor on Monday 28th March and updated her on my progress.

  • I have arranged to meet with Sue Bennett Director of Student Careers & Skills to talk about the strategic plans for the centre. (Thursday 31st March)
  • Completed my CV in draft - I need to check it and pass it to a job search advisor to look over it.  I will complete this, by the end of this week.
  • Arranged to met with Antony Brewerton about the main library marketing strategy - April 28th
  • I will finish making notes on copyright.  (I've nearly finished the 2nd book).
  • Arrange to met with the Head of Academic Services Carolyn Haresign at Coventry University about their strategic planning.
  • I must get a lever arch folder & start putting my portfolio work in, collating it better & to work out any gaps I've got.
  • Book study leave to write my personal statement - I don't feel ready yet.

I'd better get on with it!


February 05, 2011

Posted off PPDP

I posted my PPDP to CILIP on Wednesday. 

I haven't done my framework template, but I will try to get some thing drafted up by the end of this weekend.

Have visited my local public library as it's "Save our Libraries Day" today and borrowed some books.  The library did seem quite busy, but I don't normally visit on a Saturday so I don't know if their visitor numbers are up today!  Am off to my other job this afternoon (Coventry Uni) but I'm sure that if it is busy it is due to assignments or presentation deadlines coming up.

I will also try to some reading done, there was an interesting article in MMIT on using skype for information sessions.  Some careers centres are using skype for guidance consultations so it will be interesting to find out if there is similarities in the benefits for students whether it is being used for careers or information. 

http://cilipjournals.org,uk/mmit

You have to be a cilip  member to access this journal.


January 30, 2011

My other job! Weekend Librarian

I have 2 part time jobs and my other one is The Weekend Librarian at Lanchester Library at Coventry Uni.

This job is based on floor 2 on the Social Sciences floor helping students with their enquiries for half a day at the weekend. (There are 2 weekend librarian posts and Karen works on alternate days to me). It is more of a traditional library role and gives me my library fix!

I support the weekend lending services based on the ground floor and they let me know if they have any problems (although the senior clerks sort out the majority of problems but I'm there if they need me).

The student enquiries can be:

  • I can't find this book
  • I want to book a group study room or sorting out group room disputes (who's booked what room etc)
  • to helping / showing them how to do subject searching
  • wanting to watch a DVD or video
  • can't use the presentation equipment in the group study rooms
  • how to use the printers and photocopies
  • how to access the library resources off campus

I have to tell student to Shhh and to use "their phone on the stairwell" (when I say these things I think that I need to grow my hair into a bun and wear sandals in the snow).

I also help to support the academic services teams by doing any work left by them.  At the moment I have a large reading list to add to TalisList or it maybe help with classifying the European Documentation Collection (not my strong point).

I do enjoy helping the students even with the simplest questions or queries as they do appreciate the help! 


January 27, 2011

PPDP nearly finished!

Have just spent another hour amending my PPDP and I think I've almost finished it! 

It's only taken about 3 weeks to do.

The only thing I haven't added is a section on project management or team work .  I'm a bit concerned about this as nearly all of the work I do is team based and I'm left to get on with by myself, setting my own deadlines and prioritising work as necessary, working with colleagues as necessary.  

I haven't done any courses in project management or team working.  I've had a look at the LDC courses and they do a project management course but it lasts for two days until about 4.30 and I have kids that I need to pick up from school at 3.15pm.  But having said this the course is already booked up.   Although the Skills section of Student Careers & Skills do run a time management course for the masters students so I may try to attend that.  

I don't know If really do need to attend a project management course but I suppose it does show an area of weakness. 

Towards my chartership I have:

  1. Almost completed my PPDP
  2. Booked on a course called Conflict in Conversations
  3. Been added to the reserve list on the Being more Assertive course
  4. Arranged to shadow the Medical Librarian

By the end of the weekend I will have completed my PPDP


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