March 28, 2011

Sharepoint Training

I went on the IT's Sharepoint training Thursday 24th March 2011. The course covered the basics on Sharepoint with enough information to get you going.

Sharepoint will be a good tool to use for the Student Careers & Skills intranet rather than using sitebuilder pages. But I think it is something that we can't rush into as it is like building a website and we will have to decide on the structure beforehand.  We will also have to ensure that everyone uses it instead of using the sharedrive and uploads files the correct way and whether we use version control or not. 

Sharepoint is good at letting people know the last date a file was updated and the current version.  You can also enforce people to check out a file when they are going to update it and a copy is stored in your drafts.  When you update it and return the new version back to sharepoint you have to check it back in.  If someone comes to look at the file when you have it checked out they then can still at a read only copy and know who to talk to if they need to edit that file.

There is lot you can do with Sharepoint you can have libraries (files of information), lists (i.e. contact lists that you then can update outlook with), announcements, calendars, blogs.  We didn't cover the full use of the calendars as Student Careers & Skills want to use it for booking rooms.  It does look quite simple to use, although the permission levels on what people can do, can get complicated.   So I suppose we'd better get building the Sharepoint intranet.


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