Do people really know what is meeting.
I have to attend endless meetings which are useless to me when I am working in former company. That become one of my major job, but comparing with my director it is a piece of cake, because he hardly do anything else except meetings. However, meeting is usually useless and waste of time, there are various reasons, such as no right to make decision. The real reason is people holding meetings seldom know how to arrange successful meetings, they organize meetings by their habits rather than successful process. If they are luck, the meeting may be effective.
This is some tips learned from module, wish it is useful.
l Send agenda and content ahead of time, make sure right person come to the meeting, do not try to ask everyone to come, if the meeting is useless to someone, you still ask them to come, this may breach mutual trust.
l Restate agenda at the beginning, let people know what they will do in this meeting.
l Summarize the main point after a topic, to make sure everyone got the idea.
l Check all of participants involved in this meeting, and check whether they understand the opinion, and then tell them what they have to do after meeting.
l Stop people who do not listen or respect to others, guarantee spokesman feel their presentation is important to others.
Thats the way a meeting should be done. The agenda, topics which need to be discussed, the required people, plan of action, suggestions, implementation and duration.
22 May 2010, 12:49
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