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June 06, 2007

Modifying an Output Style

Although most of the time you should format your bibliography using the default styles provided (e.g Harvard), occasionally you might want to make some small changes.

For example, the standard RefWorks style for Harvard is that if there are five or six authors, all of them will be displayed in your bibliography. Your tutor, though, may only want you to show the first 2 authors. To do this, you will need to take the existing Harvard Style and modify it.

  1. Within your RefWorks account, click Bibliography.
  2. Click on the Edit button to the right of the box labelled Output Style. A new window appears.
  3. In the box labelled Name in the white (lower) part of the screen, type a name for your citation style (e.g. Harvard – New)
  4. In the box Output Field Order select the option Authors, Primary. A new set of options appears to the right. Any of these can be changed.
  5. In the section Author Settings, untick the box that says Include All.
  6. In the same section, type 2 in each of the boxes which say Show no more than and If more, show first.
  7. Return to the top of the screen, and in the grey section, click the Save As button. This will save your revised output style using the name you typed in Step 3.

When creating your bibliography, you can select the style you have just created from the list of Output Styles in the normal way. Any styles you have created or changed yourself will be in red.

Note: Most of the citation styles within RefWorks follow the accepted standards for that style. Before making any changes to the default options, you are strongly advised to check with your tutor.

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