All entries for June 2007

June 21, 2007

Free RefWorks training – basic and advanced features

RefWorks have organised a number of free online training sessions open to all registered RefWorks users. The training is free, but places are limited to 50 per session, so you need to register your interest if you’d like to take part. There are two sessions – a basic session, introducing you to some of the key features of using RefWorks and training in some of the more advanced features.

To book your place on one of these sessions, please click one of the links below.

RefWorks Basic Session
When? Thursday July 5 18:00 OR Wednesday 18 July 16:00
Length: 75 minutes
What will I learn?
  • Creating an account and logging in
  • Navigating RefWorks
  • Getting references into RefWorks from a direct export partner, from a text file and from an online catalogue or database search within RefWorks
  • adding references manually
  • Organizing references
  • Using quick search to search your RefWorks database
  • Creating a bibliography from a folder of references
  • Using Write-N-Cite and One Line/Cite View to format your paper
RefWorks Advanced Session
When?: Tuesday 26 June 17:00 OR Thursday 12 July 15:00
OR Tuesday 24 July 17:00

Length: 75 minutes
What will I learn?
  • Advanced Searching and Lookups
  • Viewing, Sorting and Printing References
  • Editing Multiple References
  • My List
  • Using RefGrab-It
  • Importing from RSS Feeds
  • Checking for Duplicates
  • Using the Output Style Preview Utility
  • Working Offline
  • Backing Up Your Account

June 13, 2007

Importing single references from the Library Catalogue

If you just want to import a single item from the the Library Catalogue into your RefWorks account, there’s now an easier way to do it

Note: this process only works for a single reference. If you want to import lots of references from the Library Catalogue, you should view the blog entry called Importing records from the Library Catalogue, posted on 24 May 2007.

  1. Search the Library Catalogue as usual.
  2. Click on the title of the book you are interested in to display the full information.
  3. Click on the blue External resources button. You will find this just above the search box in the middle of the screen.
  4. A new window appears. In the section labelled Recommended Web Resources, click on the link to RefWorks.
  5. When prompted, log in to your RefWorks account as normal. The details of the book you were viewing will be displayed. If you wish to add any additional notes you can do so at this stage. If you do make any changes, remember to click the Save button to update the reference.
  6. To return to the Library Catalogue, click on the blue Home button in the top right hand corner of the screen.

Note: You may find that the Classmark details (stored in the Notes field) don’t display properly. This is being looked into and will be fixed as soon as possible.


June 12, 2007

Importing References from the Cochrane Library

If you want to import references from the Cochrane Library of Systematic Reviews, it is now possible to do so. Just follow these steps:

Step 1: Saving your Cochrane Library references
  1. Do your search on the Cochrane Library as normal.
  2. From the list of results, mark the references you want to keep by ticking the box to the left hand side of the individual reference.
  3. Click on the Export Selected Citations button at the bottom of the screen.
  4. On the next screen, under Export Type choose either Citation (to save the basic details) or Citation and Abstract (to save the basic details and the summary).
  5. Under File Type, choose either PC or Mac, depending on the computer you are using, then click the Go button.
  6. Choose Save to Disk when prompted and save the file to a disk (you can change the filename at this stage if you wish).
Step 2: Importing your saved Cochrane Library references into RefWorks
  1. Log in your RefWorks account as normal.
  2. Click on References then Import
  3. On the next screen, under Import Filter/Data Source, select Wiley InterScience.
  4. Under Database select Wiley InterScience.
  5. Click the Browse button to find the file you have just saved from the Cochrane Library and double click on it to select it.
  6. Click the Import button at the bottom of the screen to import the references into your account.

June 06, 2007

Modifying an Output Style

Although most of the time you should format your bibliography using the default styles provided (e.g Harvard), occasionally you might want to make some small changes.

For example, the standard RefWorks style for Harvard is that if there are five or six authors, all of them will be displayed in your bibliography. Your tutor, though, may only want you to show the first 2 authors. To do this, you will need to take the existing Harvard Style and modify it.

  1. Within your RefWorks account, click Bibliography.
  2. Click on the Edit button to the right of the box labelled Output Style. A new window appears.
  3. In the box labelled Name in the white (lower) part of the screen, type a name for your citation style (e.g. Harvard – New)
  4. In the box Output Field Order select the option Authors, Primary. A new set of options appears to the right. Any of these can be changed.
  5. In the section Author Settings, untick the box that says Include All.
  6. In the same section, type 2 in each of the boxes which say Show no more than and If more, show first.
  7. Return to the top of the screen, and in the grey section, click the Save As button. This will save your revised output style using the name you typed in Step 3.

When creating your bibliography, you can select the style you have just created from the list of Output Styles in the normal way. Any styles you have created or changed yourself will be in red.

Note: Most of the citation styles within RefWorks follow the accepted standards for that style. Before making any changes to the default options, you are strongly advised to check with your tutor.


June 04, 2007

Write–N–Cite and Windows Vista

It’s recently come to our attention that the Write-N-Cite software used to format a bibliography does not work with Windows Vista. A Vista compatible version is in development, although there is not yet a release date for this.

In the meantime, users who want to create their bibliographies with RefWorks should do the following.

Inserting references
  1. Log in in to your RefWorks account as normal, using your web browser (Internet Explorer or Firefox).
  2. View your references by clicking View then All References (or you can just select a specific folder to view only those references).
  3. Under the option Switch to:, select One line/Cite view.
  4. To insert a specific reference, find it in the list and click Cite.
  5. A Citation Viewer window appears with your reference enclosed in curly brackets, e.g. {{Jones, 2006}}.
  6. Click Select Citation.
  7. Press Ctrl and C on the keyboard or select Edit from the menu at the top of the screen, followed by Copy.
  8. Click the Clear button.
  9. Start your word processor (e.g. Word) and open the document into which you want to insert the reference.
  10. Place the cursor where you want the reference to be added and press Ctrl and V on the keyboard or select Edit from the menu at the top of the screen, followed by Paste.
  11. Repeat the above steps as necessary to insert further references.
Formatting your bibliography
Once you have inserted your references using the method above, you will need to create your bibliography. To do this:
  1. Within RefWorks, click on Bibliography
  2. Select the output style (e.g. Harvard) required by your department.
  3. Select the option Format paper and bibliography.
  4. Under Document to format, click the Browse button.
  5. Find the document you have created and double click it to select it.
  6. Click on the Create Bibliography button

June 2007

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  • What a ridiculous decision. I can't remember off–hand how many registered RefWorks users Warwick had… by Martin Wolf on this entry
  • Having seen this post, just wanted to say it would be a completely retrograde step to lose RefWorks.… by Martin Wolf on this entry
  • WOW! I know its sad, but I think RefWorks is really impressive – just been playing with this on Amaz… by Katharine on this entry
  • And of course COPAC, although Worldcat (listed as OCLC Worldcat in a helpful way) seems to be on tri… by Richard Perkins on this entry
  • It is also possible to search the catalogue directly via RefWorks. Within RefWorks, click on “Search… by Martin Wolf on this entry

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