February 14, 2006

Page numbers in–text citations

A number of users have asked about placing page numbers into in-text citations. This is especially important to show that you have actually read the work to which you're referring! If you're using a name and date referencing system, like the Harvard system, you can edit your citations using Write-N-Cite's citation editor facility.

To do this, place the cursor within your RefWorks citation in Word, then go into Write-N-Cite and click "Edit citation". To add page numbers, for example "p.24", type in "p.24" in the "Text following" column. When the document is formatted, "p.24" will then display after the in-text citation.

Curiously, you shouldn't use the "Specific page" column – you would only use this option if your output style by default displays the entire page ranges of your reference within the in-text citation.

You can also use the citation editor to do things like suppress the author or date from the in-text citation (useful if, for example, if you've mentioned the author's name within the body of the text immediately before the citation). You can even choose to suppress the entire citation – this way you can include in your bibliography works that helped you formulate your argument, but to which you don't refer directly in your text.

Unfortunately RefWorks does not currently support the use of page numbers (or other edited text) within the in-text citations of numbered output styles, like the Vancouver style. RefWorks' support staff have been told about this, and might be able to make changes to the software to allow this. To add page numbers here, you need to use the create bibliography function first, then in the Final- version of your document manually add the page numbers.


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