April 18, 2007

Creating a bibliography Offline

Although you need to be online for format your bibliography, it is possible to insert references into a document when you are off-line. Here’s how to do it.

First, you will need to print out or save your references to your computer. You need to be online to do this.
  1. Login to your RefWorks account and click on the References menu.
  2. Click Export
  3. Choose whether you want to export all your references, just those from a particular folder, or from a list you have created.
  4. Under Export Format, select Citation List and then click Export to File.
  5. A new window opens listing your references. Note how each one has a number to the left of it.
  6. Either print out this list or save it to your computer as a text file.
For the next part, you do not need to be online
  1. Type your document as normal. When you want to insert a reference, enter the number of the reference listed on your printout between two sets of curly brackets. So, if you want to enter the details of reference 139, type {{139}}.
  2. Save your document as normal when you are finished.
To create your final bibliography, you will need to go back online. However, you can complete this stage at any time.
  1. Load up Write-N-Cite and open the document you created off-line.
  2. Create your bibliography in the normal way by clicking Bibliography, then Create Bibliography. Your references will be automatically formatted into the correct standard.

Thanks to Martin Wolf of the University of Liverpool for drawing this to our attention.

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