All entries for Friday 25 October 2013

October 25, 2013

That was not a boring meeting!

Honestly, I haven’t imagined how much I am going to learn meeting approaches before we have started; I just thought that Paul wants to create collaboration within team. However, it was really enjoyable, because I was sitting in a CFO chair. After Paul distributed the role cards to everyone, I was so flustered, because I haven’t got any finance background except academically. However, our roles and missions are already assigned on role cards, so I didn’t need to worry about it. Then, I consider that I should put in order all missions from urgent to negligible (I have already prepared for meeting, so I didn’t try to catch up topics all the time). Also I have already written down the departments of hotel which I suppose to talk about problems such as inefficient stock management at kiosk.

After general manager started to talk according to her agenda, I was matching the arguments which I have already decided or taken notes (General Manager should control the meeting and give the floor someone). All of other managers from different department discussed the issues one by one which general manager has already decided.

Furthermore, our times are valuable and in order to achieve benefits in meetings, we have only 45 minutes to cover almost all topics (Time management is very important, someone should keep the time). Honestly, we finished all urgent topics; however, we couldn’t find time to talk about minor issues.

Everyone has an opportunity to express his/her ideas in a democratic way. For instance, we decided together set up location C as weeding location (This approach gives a feeling that my idea is valuable).

 All in all, we have taken some decisions dynamically and this game was really enjoyable. We have learned that how to make a beneficial meetings and what is essential for successful meeting.

October 2013

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