All entries for Thursday 17 May 2007

May 17, 2007

My Desk is a mess!

This is a copy of a forum posting for my 3rd Year Lean students, I’ll bring my camera in an photograph my desk before and after (when I can get round to it!)

In response to a reply in the MURA 5S thread from Matt here’s how I would go about Standardising my desk. First a review of what the presentation I gave highlighted:
Objective – To consolidate the first 3 S’s by establishing standard procedures. Determine the best work practices and find ways of ensuring everyone does it the same ‘best’ way.
Key Techniques
  • Visual Management.
  • Shadow Boards

In terms of the objective I must realise that desk organisation is a personal thing and only I sit at my desk[1] – just reminds me: have you seen the film Equilibrium ? there is a scene when the hero (Bale) rearranges his desk and this is a signal that he has started to question the opressive regime in which he is involved.
Well, assuming that I had cleared out all the junk and identified a suitable layout I would:

  • Photograph my STRAIGHTENED desk and pin the image to the wall or even set it as the wallpaper on my computer
  • Stick some paper shadows of things like my phone, recharger, pen holder, mugs etc onto the desk surface. I would have to stick to a policy of never putting anything other than the specified item onto or overlapping the ‘shadow’.
  • I need to instigate a regular (weekly) audit of my desk to SORT any new categories of item and to confirm that I am not falling back into my old ways.
  • The hardest part will be to avoid putting paperwork into piles or at least limiting the size of the piles. This I could do by investing in a stack of in trays that would prevent over-filling.
  • I need a policy for dealing with the “that might come in handy” category of item.
  • I need to 5S my filing cabinets
  • I need to 5S my computer desktop which has become a virtual extension of my over-crowded and disorganised physical desk. (Like many men however, I know where everything is but no-one else would have a clue)

perhaps you could do the same for yours?

[1] If I were hot desking with colleagues this would not apply. A simple solution would be a clean desk policy

My Desk is a mess!

May 2007

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