June 02, 2012

P7 Organising ourselves and our time

Follow-Up 1: Self Reflection

Considering that I had always managed to leave assignments to the last as well as getting it just in time, the need for assessing my time-management was in order. Although something I’ve worked on previously throughout the year, it wasn’t until the workshop that I was able to understand my success stealers and stress triggers, ‘unstructured time distribution’ leading to poor completion of work.

The workshop allowed me to understand the basic time management tools and skills, as well as learn the different types of planning (Macro and Micro) alongside the reality of life which requires a balance of everything, family/friends to university obligations. We were also taught about the importance of prioritisation and scheduling to clarify and ascertain our objectives, specifically applying the ‘SMART technique’ .

Although the workshop is reminiscent of the views of academic professors and teachers, it provided a more detailed and clearer picture of my current standing, allowing me to step back and develop steps needed to make better use of the time every day.

With a very intensely packed year encompassing 12 modules, each of which consisted of reports, presentations and exams, as well as a dissertation accounting for nearly half of the degree my workload is very high. This alongside an active social and family life, the need for time management was vital as always one was sacrificed for another. Thus, previously I have tried to tackle it using a diary as a time management tool recording all important deadlines and events. However, as of recent I have noticed my use of the diary was sparse and poorly kept up to date. In turn I have resorted to using a smart phone to maintain an up to date and on the go ‘time-management tool’, with alarms to alert me to events.

In addition I also aimed to decipher the reason behind me procrastinating , being distracted by everything else except do the work needed. So leaving less time for work, thus being stressed out and having to sacrifice the balance of things to keep to deadlines. Hence the need to prioritise.

Prioritisation technique

Thus in short, following this workshop I plan to intricately follow the developed ‘Action Points’ , which include

  • Make good use of SMART in everyday situations, especially with respect to managing work for the next two modules, alongside lifetime planning (completing CV and start applying for vacancies).
  • Use of macro and micro planning, also GANT charts, to set a course of action for my dissertation (stages of the dissertation, completion dates for each stage, understand how will I ascertain if I have achieved completion of each stage).
  • Start to develop lifetime planning and set goals to achieve them (Develop and complete my CV, research job vacancies, start applying and planning next steps following Masters).
  • Finally try to maintain a balance between ‘Work-Family-Friends’

Thank You Beverley for a very useful workshop

Best Regards

Melvin Jose


- One comment Not publicly viewable

  1. Beverley Maynard

    Hi Melvin

    So glad you enjoyed the workshop. I enjoyed reading your first blog and found it reflective and thoughtful. You have clearly identified a series of action points that you want to follow In terms of SMART, have you completed your CV yet and how are the job applications going? You might want to also consider incorporating a daily or weekly to-do-list. You can get an app on your smart phone. I am encouraged that you have seen the importance of a work/life balance particularly when considering family and friends. Keep focused and hopefully you will soon reap the benefits of improving your time management and organisational skills.

    I look forward to your next blog.

    Regards
    Beverley

    07 Jun 2012, 20:46


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