All entries for Tuesday 07 June 2016

June 07, 2016

I wasn't aware of that

This is precisely the claim that I have heard so many times, and have also used so many times, regretfully. The situational awareness workshop triggered this thought, alongside jogging several memories and recollections of this year as well as my entire life. The workshop was based around information gathering, interpretation and anticipation of the future. Of course this sounds so very simple, but this is actually quite hard, if done properly and correctly. As a result, we are often prone to so falling victim to errors of all sorts.


One of the biggest source of errors is in the gathering of information, which falls into four categories: information not being available, information not being observed, information being difficult to detect and memory errors. Errors are further caused by incorrect mental models and the failure to anticipate future events. I link this to the concepts I learnt with regards to robust decision making processes. A lot of errors or faults in judgement are as a result of individual biases. These are a result of beliefs formed in our childhoods and early teenage years, consequently forming our core values and beliefs. They influence our personalities and can, as an effect, also play a part in errors from incorrect mental models. Our experiences have formed a picture of expectation of how a situation is to be, or turn out, which makes us, as individuals, respond in a default manner. It is thus highly essential to be aware that this can happen and not to take things for granted, or be overconfident (a source of bias in itself).


In my opinion, the greatest source of error is that in information gathering, and is as a result of the process being subjective to the judgement of the collector. If individual biases are playing on the mind and leading to other biases such as confirmation bias, the information being collected will involve biases and hence errors. It is therefore so important that we always have a method of preventing this from happening, such as a mechanism in place to check that the data is reliable and can therefore be replicated. Being an engineer and having performed several experiments, this is the different between accuracy and reliability. Another source of error is what was discussed as ‘buddy-buddy training’, which involves one person transferring his/her tacit knowledge onto the next generation. In organisations, this is an intangible asset, which cannot be replaced nor replicated. If one manager is going to leave his role, or an experienced technician leaving as well, all the knowledge gathered in their experiences will not have been documented. They exist in the form of tacit knowledge. It is of great use to the company that the next generation is able to make use of this information in order to ensure sustainable productivity. However, care must be given that this doesn’t go wrong. This can be because of incorrect information being passed on, or short-cuts handed over or duplicated. This is an example of mentor training gone wrong.


Back to being aware of information, several times I say I don’t know something or where can I find something. This information is most often available to me, only I haven’t bothered to truly search for it. After all, all the information in the world is available out there for anyone to access at any time. I find myself criminal to this, especially when building things. I never look at the manual, and then complain when I something goes wrong. This is an example of information not being observed.


To finish off, it is so easy to identify situations where things could have been done better. The real skill is noticing this before it happens, the anticipation. Looking back, so many times I could have shared or used knowledge that I had somewhere inside my brain to prevent something from happening, however minor. But divulging and using this seemed to not be of urgency. And then comes the realisation that I could have done something to prevent it.. Why didn’t I think of that??


Shocked


Reflecting – A change worth considering

Today made me really think about how important ‘blogging’ is to me. Actually, I am not a big fan of the concept of blogging, but the true hidden meaning behind it all is the process of self-assessment and reflection. And I have seen the true meaning and power of reflecting on what I have learnt, and how I can benefit from this learning in the future. But I can only do this if I have actually written it down. I noted to this effect that I regularly note down bits and bobs from time to time which I find useful and want to take home with me. But not in the true art of blogging. So what is truly stopping me?


Am I so lazy to navigate a few web pages in order to reach a designated blogging portal? Its not even that bad - its quite user friendly, and more attractive than other blogging portals I have come across in the past? No! This is not me, or so I keep telling myself. Maybe the bigger issue behind this is the resistance to change a particular way of thinking and doing things. This is only representative of the world out there, where people are so resistant to any changes to their ways of thinking and ways of lives. In an organisational context, this is the process of managing change. Having the right people in the right places in order to support change. People, just as I found myself, do not like to be changed. We don’t like doing things we are told to do, I strongly believe this is just human nature. As I was once told, and totally agree with, “The greatest pleasure in life is doing the things we are told not to do”.


Taking this theory further, our organisations will need to undergo some sort of change in order to become a ‘learning organisation’, or to instil a culture of knowledge: a culture where knowledge is easily generated and shared. But how hard do I expect this to be, if in this particular case, I couldn’t even change to do one simple small task, even though I have appreciated the true power of reflection. I used to see so many difficulties in creating an organisational culture where people are willing to share, perhaps it was for this very reason - the reluctance to change. I believe we have all been brought up in education systems which are highly competitive, the gradings, the marks, trophies and awards for best students. So how can it be expected that this does not transfer into the workplace?


The art of reflection, as I will now refer to it as, is a very simple way to share knowledge and experiences between colleagues. I am able to share my learnings, not only with myself for future reference, but also to friends and the rest of the world so they may perhaps take something away from what I have said, or spark another channel of thought to develop my understanding. I can only say that this is very useful, how exactly to encourage this, I am still to figure out…


An 'excellent' journey

I have nearly come to the end of my taught section of my master’s degree, and I must say, what a journey it has been. Not only in terms of friends and getting to where I am, but also in terms of what I have learnt. Sometimes I feel I have learnt more in the one year of doing my masters than I have my whole life. What a shocking thing to feel. Maybe it really is the environment in which I am learning. How knowledge is shared between friends and peers, as well as from experienced professionals and tutors.


I find myself linking things from everything I have learnt the whole year. Perhaps because the foundations of my learning are based on a very strong framework. I find myself linking design for six sigma to any situation where we deal with anticipation and prevention of risks and errors. This anticipation is evident in design for safety where it is absolutely crucial that no mistakes are made in regards to the safety of products. Another example is where we predict outcomes in order to try and remove any chances of negative outcomes after product launch, and incorporate the mechanisms for prevention in the design. In regards to knowledge management, this is only truly possible with adequate and reliable sharing, generation and evaluation of knowledge. Another example where this communication is needed is in the removal of wastes, as in the six sigma methodology. If wastes are noticed, but not communicated across to responsible managers, there is an evident lack of knowledge transfer in the organisation. Improving this will only result in more productivity and efficiency, leading to improved financial performance.


And once again, it always reverts to the very important role of leadership in governing, guiding and inspiring the rest of the organisation and others to achieve shared goals. In this case, it is the vision of a culture of learning, which is often regarded as a learning organisation. The learning never stops. It is a continuous cycle and there is always room for improvements and opportunities for learning, so the theory states. But practical cases suggest pretty much the same thing, so long as implementation is done correctly.


So how was I able to remember all this? I analyse this down to the very root in my opinion, that it is because I have been shown a different way of learning, a safe environment in which I feel comfortable to let my voice be heard. Somewhere I am able to learn from my colleagues with little/no judgement being passed. The experiences I have faced in this environment have led to a more relaxed way of learning, and hence transferring and sharing knowledge. Truly an ‘excellent’ journey.


June 2016

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