All entries for Tuesday 07 April 2020
April 07, 2020
Writing about web page https://exchanges.warwick.ac.uk/about/journal-policies
Let’s talk about one of the earliest steps in the editorial journal of a submitted manuscript to our journal. One of the very first things we do for manuscripts submitted to Exchanges is to run them through Turnitin. This tool primarily provides us with an outline check to see if the script has been published elsewhere previously, which alongside breaching the Inglefinger originality rule , would also likely contravene another publisher’s legal rights and is to be avoiding. Moreover, it also lets us spot where an author might be running the risk of breaching good scholarly guidelines on the reproduction of someone else’s work as their own. The more closely the text matches with previously disseminated work, the higher the percentage score Turnitin ascribes. It’s not a perfect system, and you cannot rely on the score alone, but it is a very valuable tool for the scholarly editor .
Most papers pass through with a fairly low score, although commonly used references within a field can sometimes boost a perfectly legitimate paper’s percentage score by a few points. A handful of submissions though score big, and it’s at this point that I have to do some more investigation. Thankfully, to date under my editorship we’ve not (yet) had any manuscripts which have been clear plagiaristic efforts. Nevertheless, it remains something myself, my editors and reviewers do have to keep a constant, watchful eye out for as part of our quality scrutineering activities.
Some submitted works score highly because they’re making use of attributed quotes, which because they’re taken from or have appeared in prior works are flagged up for attention. A lot of my own published scholarship falls into this category, and I’m acutely aware this means my work would be highlighted in this way. Naturally, provided authors have clearly cited the original work, blocking it out from the main text for long quotes as appropriate, after I’ve read through the Turnitin detailed report, there’s usually little to prevent us from progressing the material towards peer review.
Well, that is, of course if it passes through editorial scrutiny in terms of essential quality. Sending very poor-quality materials to peer reviewers tends to irritate scholars; much as I’d prefer to send everything to review.
However, some submissions don’t use quotations and still shine brightly with very high Turnitin percentages, with the highest I’ve seen scoring 99%! Thankfully, in my experience these high scoring submissions (the 99%er included) tend to be work based on non-formally published student work. For example, essays, thesis or dissertation chapters and even conference talks can commonly cause Turnitin to sound the alert. Like most journals, our policy is ‘Accepted manuscripts will be published on the understanding that they are an original and previously unpublished piece of work’ , which we take to mean ‘has not appeared in another published journal or collection’. Where items might have had an earlier digital public existence, like a blog post for example, we expect authors to notify us on submission and we do include a caveat if published to direct readers to the earlier work.
Unlike published papers or blogs though, Turnitin doesn’t have permission to share the text of any identified student papers with us, which creates a state of initial uncertainty as to the author of the prior work. Naturally, if the author is repurposing their own earlier institutionally submitted coursework, this is usually not going to be a problem. We don’t consider student essays for example to be ‘prior publications’ However, we do need to check in case a different person is seeking to pass off someone else’s work as their own.
This is where the ability to request permission to view the matching student work via Turnitin is a valuable additional tool. It helps in identifying if the submitting author, and the student paper author, are one and the same. I only need to use it a few times each year, but it is so helpful when fellow scholars reply and share a requested paper. What has been a relief, is to date, every time I have received access to the student paper, the authors have been perfectly aligned. Great to see people taking good quality work they’ve developed for assessment and converting it into a paper, although by the time it’s passed through review and revision the finally disseminated work will likely be a fair bit more developed.
So, a tip of my hat to all those scholars around the world who’ve responded to my requests, you make my life as an editor and the progress towards publication of your former students an easier one.
 Relman, A.S., 1981. The Inglefinger Rule. N Engl J Med, 305, pp. 824-826. DOI: 10.1056/NEJM198110013051408
 Turnitin, 2013, 15 Misconceptions About Turnitin. 23 May. https://www.turnitin.com/blog/top-15-misconceptions-about-turnitin
 Exchanges, 2020. Journal Policies. https://exchanges.warwick.ac.uk/about/journal-policies