All entries for May 2008

May 29, 2008

Zotero and EndNote Web

If you use the Zotero plug-in for Firefox, you can still import the files into your EndNote Web account.

Saving your references in Zotero

  1. Click on the Actions icon in Zotero.
  2. Select Export Library.
  3. From the Format drop-down menu, select RIS.
  4. Click OK.
  5. Save the file as normal.

Importing your references into EndNote Web

  1. Click on the Collect tab.
  2. Click on Import References.
  3. Click on the Browse button and find the file you saved in Zotero.
  4. From the Filter drop down menu, select RefMan RIS.
  5. Click the Import button.

Thanks to Sophie Gamwell for this useful tip.


May 27, 2008

Unformat Citations

If you want to temporarily remove the full listing of references from your document to make your own text clearer, you can use the Unformat Citations option to turn the references into temporary citations.

Changing your references into temporary citations

  1. Click on the Unformat Citation(s) option (the curved arrow in a square)
  2. The references should now be displayed in the following format {author name, year} with no reference list at the end of the document.
Note: This will just affect the document you are currently working on – not all documents you use with EndNote Web.

Changing your references back to formatted citations

  1. Click on the Format Bibliography button (the one with 1. 2. 3. written on it)
  2. Choose the reference style you want to use (e.g. Harvard) and click OK.
  3. This will convert your references back to the standard display.
This will just affect the current document, not any document you use with EndNote Web.

Turning off formatted citations for all EndNote Web documents
  1. Click on the Format Bibliography icon in EndNote Web (the icon labelled 1. 2. 3.)
  2. Click on the Instant Formatting tab.
  3. Click on the Turn Off button.
  4. Click OK.
To turn it back on again, repeat steps 1-3, but click Turn On.


May 19, 2008

Taking out the trash: rescuing deleted references

If you accidentally delete a reference from your EndNote Web account, it's now easy to get it back.

Previously, deleted references were deleted completely. However, they are now put into a Trash group where they will stay until you empty it. 

Restoring a reference from the Trash Group

  1. Click on the Trash group link on the left hand side of the screen
  2. Tick the reference(s) you want to restore.
  3. Click on the Add to Group drop down menu at the top of the screen
  4. Select the group you want to move the reference to. It will now be removed from the Trash Group and restored to the group you selected.

Emptying the Trash Group

It is a good idea to occasionally empty the references in your Trash Group to stop it getting too big.  

  1. Click on the Empty button next to the Trash link on the left hand side of the screen.
  2. Click OK to confirm you want to delete them permanently.

Remember: once references have been deleted from Trash, they will be gone permanently and you will not be able to restore them.


May 13, 2008

Importing references from Medline

If you want to add records from a Medline search into your EndNote Web account, there are two ways to do it:

Method 1.

  1. Do your search as normal.
  2. View and mark some of the references you would like to keep by ticking the boxes to the left of each reference.
  3. In the Results Manager box at the bottom of the screen, choose the Selected Results option.
  4. In the  Results Manager select Direct Export as the Result Format.
  5. Click on the Save option.
  6. Select the Endnote option
  7. After a slight wait, you see a mesage saying that your references have been successfully exported to Endnote Web
  8. Login into your Endnote web account. The references you ahve just exported will be in the Unfiled group.
  9. Move the references into your preferred group.

Method 2.

Stage One: Saving the references in Medline

  1. Do your search as normal.
  2. View and mark some of the references you would like to keep by ticking the boxes to the left of each reference.
  3. In the Results Manager box at the bottom of the page, choose the Selected Results option.
  4. In the  Results Manager select Reprint/Medlars as the Result Format.
  5. Click on the Save option.
  6. Select Unix style line feeds and click Continue.
  7. Select Save file to disk and save the file as normal. Important: make sure you save it as a text (.txt) file.

Stage Two: Importing the references into EndNote Web

  1. Click on the Collect tab.
  2. Click on Import References.
  3. Click on the Browse button and find and select the file you have just saved.
  4. From the Filter drop-down menu, select Medline (OvidSP)
  5. Click the Import button.

May 08, 2008

Logging in problems? Password not recognised

If you try and log into EndNote Web and get the message that your username and password is incorrect, even when you know you typed the correct information, it might be because EndNote is accessing an old version of the login page stored in your web browser's cache.


To get round this problem, you just need to clear the cache which you can do as follows:

Internet Explorer Users:

  1. Click on the Tools option in the menu bar at the top of the Internet Explorer screen.
  2. Click on Internet Options.
  3. Click on the Delete Cookies button and wait for it to finish.
  4. Click on the Delete Files button and wait for it to finish.
  5. Click on OK.

Firefox Users

  1. Click on the Tools option in the menu bar at the top of the Firefox screen.
  2. Click on Clear Private Data.
  3. Click on the Clear Private Data button and wait for it to finish.


May 06, 2008

Entering names of groups and Organisations

If you try and enter the name of an organization in the Author field, you may find it looks strange when you come to format your bibliography.

For example, typing World Wide Web Consortium (W3C) as the author would  be displayed as W.W.W. (W3C) in your bibliography.

There's a very simple way to make it display correctly: simply add a comma at the end of the author. So, in the example above, type:

World Wide Web Consortium (W3C),

This fools EndNote Web into thinking that everything before the comma is the author's second name. As such, it will now display properly in your bibliography or reference list.


May 2008

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