All entries for February 2011
February 28, 2011
Hi everyone, I am working on an assignment in Design for Six Sigma and come across an interesting point about communication that I want to share. The point comes from the thinkest book (that I could find @@) on Six Sigma in library and actually, it was not a bad choice as I found not just basic methodologies, histories, case studies on Six Sigma but also discussions and thoughts of other scholars as well as the author.
The issue I want to raise is translation in communication. Translation is needed, of couse, when different languages involved in a conversation. What I mean by different languages is not only linguistic languages but also technical or professional languages.
Although there are different contexts of communication, I find the concept of translation works the same. It reminds me of my class on Multi-Cultural Communication in my under-grad course. Once, we were showned a video of an American firm coming to Indonesia, looking for local partners. The American representative in the video failed desperately, he was turned down by local Indonesian firms at the first time they met. Reasons given were critiques from Indonesian executives that the American firm people could not speak Indonesian. They said if American companies wanted to do business in Indonesia, it was their jobs to speak Indonesian not expecting local Indonesian employees to learn English. More importantly, another critique was the Indonesian executive expected a couple of visiting trips between two companies for both couterparts getting to know each others to build up trust first rather than mentioning business projects and contracts right in the first meeting.
Although during the conversation, both sides spoke English frequently, no linguistic barriers occured, the cultural barrier remained and it was more critical than ever as, at the end, the American representative still had no idea why he failed, it had been the way his company worked for years. On the American perspective, firms trusted in laws, and as long as both sides complied with relevant laws, it was not necessary to spend more time and effort understanding partners' businesses.
Our lesson did not mention which of Western or Easten approaches was better, as people were different and things worked differently at different places. The only lesson we learnt was understanding each others to a certain extent would secure communication and collaboration better. In the specific context of the video case, translation means understanding each others' business culture.
Back to my Six Sigma assignment and the book I refer to, from my previous understanding, what Six Sigma means to a quality manager is a change in manufacturing process which requires a new management style. On the other hand, a shop floor worker is more likely to reckon Six Sigma as a change in their interaction with working patterns which would be added with statistical tools. On a higher level of management, an executive might see Six Sigma in terms of short-term investment and long-term return, or in a simpler word, money. The author presented the argument where quality professionals blamed management people for lack of support while the author, a quality expert himself, supported the other side by arguing that it was the job of quality professionals to use the language of management to get their ideas across. He debated that the whole quality community should not have expected their executives to understand technical terms like 3.4 DPMO, DMAIV methodology or Taguchi method... but translated specific Six Sigma projects into monetary terms. Although I don't totally with the monetary equivalence, it should mean more than that for strategy formulators, I find it reasonable that undertanding the language of management should be expected from quality professionals to implement a sucessful Six Sigma project.
Talking about the most interesting module that I have had, Leadership & Excellence ;), what does translation mean to leader in a leadership context? or in more particular, what does a leader need to communicate with their followers??
From the first task when we were assigned to make a leadership definition, what I have been having in my mind is a leader should understand the needs and potentials of participants before being able to make them their followers. From my accummulated thoughts about communication and translation, I think that it would be more effective if a leader could translate the common goals into individual needs and individual potentials. In doing that, a leader might have more chance to sucessfully unify participants as it would make more sense for individuals to see what they could do and what they could benefit from contributing to common tasks. However, this is just a first step which takes one small part in communication, for the rest of the leading role, they are motivation, facilitation, involvement ... and they are other stories about leadership :P.
Mentioning about making long-term goals understandable to employees, in their own 'languages', I think about Hoshin Kanri, the Policy Deployment ;) but I think I have written way too much @@. If I continue, the chance one would read will drop desperately. As far as I concern, in the language of many readers, a long entry means little enthusiasm to read ;P!
Anyway, my conclusion is that in any context of communication, it is important to understand the message in the 'languages' of receivers.
February 21, 2011
Thinking about CSR these days reminds me of a time with my family!
It was a late afternoon when I was a lot younger than now, we all were preparing dinner, my mom was in the kitchen and I had such a conversation with my dad... I still remember that it was raining quite heavily with strong and cold wind outside. We heard a bell tolling from bin-men awaring people of putting rubbish out so they could collect it right away. As we didn't have big bins with caps on for resident houses like in here so we had to leave it out when they came or just before that.
In such a wet and cold weather outside, when it was dry, warm inside and we were about to have hot food, my first thought when hearing the bell was: lucky me, I had put our rubbish outside before it rained, otherwise, I had to run out in the rain with rubbish bags and bins on both hands, I would have definitely got wet all over. I told my dad not to worry as I had put it out ... My dad also looked out toward the bell ring and raised his eye-browns, he said, poor for those bin-men, at the time when others had finished work and gone home with their family, having dinner, they were still working in the rain an cold and probably till late ... He told me to appreciate those people...
At that time, I was stunned, for a while, what was in the mind of a more than 10-year-old girl and those from an experienced man was totally different. It has been years and years but I still think about it sometimes.
Studying about CSR, relating it with other current social problems, I think about those poor and hard-working people in my country. It could have been a lot easier for them to do bad jobs, they might have been theives or burglars or smugglers ... with easier money (I think :P) but at least, they could have earned enough to not work in cold and rain but they chose hard and low-paid jobs with probably low respect from others and keeping their integrity.
Those people usually did not have enough education, could be just enough to read and write. They also had families to support, had their children going to school ... such a burden on their shoulders but they did their jobs well everyday, without complaints. Moreover, obviously, they collected bins by their own hands, sometimes, when it rained, little roads were muddy, they had to push wheel-kits around each neighbourhood to do their jobs ...
In their fight for a living, for their food, for their children's education... the basic necessities, they still choose to do ethical jobs, not harming others for their own goods. We, those have more education and, at least, are lucky enough to have more choices over our jobs, would we feel ashamed if we don't?
They can, why we can't?
February 08, 2011
Although this question is nothing new, I just saw it again a couple of days ago on the BBC Discussion website, and I, personally, had doubted about a made leader until recently, or maybe yesterday, when I got a chance to think back and reflect!
When I was little, I admired people, who could speak confidently, clearly and structurally in front of a crowd. My first impression about those people was their charisma, the thing that I thought they were endowed with, born with. From my part, having never had such an experience, I just looked up to them and wondered how could they do that.
The more I experience with people around me, the more I realise, not all people who can speak confidently that, I found, good leaders. It is more about the attitude and the leading spirit that make sense to me about leadership.
My sense about the suffix “-ship” in this case is the spirit that leaders bring when they know they are leading. Moreover, 90% of communication is visual so in influencing people around, sometimes, words is not the best way. Communication skill is important but as the number says, verbal communication wouldn’t be my only choice.
I think a true leader can lead in any situation, it doesn’t matter what specific skills are needed. Leaders need to trust and rely on the whole team to nurture, what they need is to view situations, to listen, sometimes, to trust, to ask and very important, to be decisive.
When it comes to real life, it is the knowledge that I find potentially make people leaders, first charismatic impression could be faked, but knowledge is what makes a person valuable which others will respect, let them lead and trust in them. Other things can be put on precariously but not knowledge. “There is no substitution for knowledge!” (Deming)