October 21, 2013

Meetings: 1 step behind two forward

Recognising the importance of meetings exist several points that need to be checked before actually have it in order to do it well and play the game.

  • Why am I arranging it: It avoids to covered other points and lose focus e.g problem-solving. It is necessary? or we do not even identify which kind of problems need to be solve then is not the purpose of the meeting.

  • Secondly, would be fruitful to considerer other options to reach our purpose; a meeting maybe is not the best way to obtain the desirable results; maybe just ask for the information or data could be enough.

  • Is important to call the correct person to attend it and let them know what kind of input would be valid from them to progress. These must be notified the order of the agenda, times as well as contextualise if it is peremptory to cover the purpose.

then the individual who was called needs to analyse which is the roll inside of this.

  • Consider: can I attend or not according with the importance of it and the roll in this, checking their own schedule.

  • Be prepared: information, points to considerer; relevance of them. What do I can get or contribute and have the disposition to do (attitude). take notes or not.

Having clear both who arrange the meeting and who is called to be there is a good started to make it dynamic and successful.


- 3 comments by 2 or more people Not publicly viewable

  1. Benjamin Roberts

    YES YES YES! I feel we should have used this within our meetings for the CBE mini projects, as we must have spent roughly 30 hours together as a group working! I think that we could have done all the work we have in half that time if we had planned the meetings better.

    One thing I think about meetings is that people need to be aware of time constraints. All too often I feel some people have constantly repeated themselves and recycled something that someone else has just said just because they like the sound of their own voice. I know this may sound critical, but I don’t think it is conjunctive to a productive meeting! I think people should plan and do the work ahead, as working by yourself and then refining the idea together is a lot more efficient that six people coming together and trying to put something together!

    24 Oct 2013, 19:43

  2. Shujaat Alikhan

    Ben, Ana, couldnt agree more.

    I think meetings are places where you come to share knowledge and improve on that knowledge. Rather than come with nothing and hope to gain something.
    Ever since my old company, i felt that meetings are almost another homework to prepare in advance and have a clear agenda on what to do before coming, what to discuss, and what needs to be decided and done, or else, chitchat can be done over lunch/dinner/coffee.

    The meeting workshop we took in class probably gave us a pretty clear idea on it as well, because we had our roles&responsibility, agenda, priorities, etc. And it was still hard for us to keep in under the time frame, so without these things, a meeting that goes on forever is simply useless.

    25 Oct 2013, 22:00

  3. Benjamin Roberts

    Yes, the most important thing is that people come prepared and are looking to proactively take part in the discussion. Not hope to learn from what other people have done or just sit there quietly not really contributing or developing ideas. Your point about sharing knowledge is so true, and how discussions can help to further develop that knowledge and refine the ideas that people have. The meeting itself shouldn’t be a place for establishing that basic knowledge in the first place, as that is so unproductive otherwise for everyone involved!

    26 Oct 2013, 20:19


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  • Yes, the most important thing is that people come prepared and are looking to proactively take part … by Benjamin Roberts on this entry
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  • YES YES YES! I feel we should have used this within our meetings for the CBE mini projects, as we mu… by Benjamin Roberts on this entry
  • I think this is a good example of some of the benefits of ROWE. However, I think there are some issu… by Benjamin Roberts on this entry
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