May 16, 2009

Events Management made easy

I was searching for a software or web system that would make it easy to create and manage events and payments so that at my administration we could use it to easily create and manage our events.

We used to use the old method of providing registration forms so that people fill them and send them back by e-mail or fax which was a very bad an ineffective of doing this.

First of all, you will have to chase people to make sure if they received or did not receive the registration form and if you are making a paid event then you would have to chase people to pay for the tickets.

So, after quite sometime of searching, I found a very effective online website that provides all the tools we needed to create and manage our events, workshop, seminars or conferences and the best thing is that it is completely free if you don't want to charge for your tickets and even if you do want to charge for your tickets, it is very cheap considering the broad range of benefits you could gain from this service.

In a hurry?

If you are in a hurry Click Here to explore the service by yourself by creating a free account that you could use as long as you want for free unless you charge for your tickets then you would pay a small % of the ticket prices.

Event service Benefits:

There are Many features that this service provides, you should check them yourself by creating a free account. I have just summarised some of the features I liked.

Easy to create events

It is Very Easy to setup up your event. It is a good thing I don't need to go around teaching people how to create and publish the event which is a big bonus. You don't need any coding or technical knowledge at all. Of course, if you want to use some advanced customisations then you would need little extra knowledge in HTML or so.

Event Creation

Look and colors of your event page

It is very easy to customise the colours and design of your event page as the service gives you access to templates that you could use to base your event page on. This means that you no longer need to pay someone to design an event page or form. You could also choose your own colours if you would like to change the design.

Events Templates

Personalised Link

When you create your event, the service provides you with the option to choose a short URL that you could use to promote your event.

Search and Events Directories

The service provides you with a free service of promoting your event (if you want) to search engines and events indexing sites which is also nice especially if you need to publicise your events.

Promoting to search engines and indexes

Integration of Event form

If you want to publicise your event, it is very important that you make it available in every website of yours that is related to the event. So, this service gives you the ability to embed your event forms in your website. You could also embed just the ticket payment form if you don't want to embed the whole event page. You could also have the code to add buttons that are linked to your event everywhere you want to.

Embeding Event page or ticket

Personalized E-mail Invites

If you are into marketing you would know how it is very effective to have a little bit of personalisation in every e-mail you send to your customers or so. Using this service, you could easily add contacts and information related to them so that you could send events invites to them using their own names not just "Hi, There" but instead "Hi John" for example. This is particularly helpful for us as we are mostly focused on the Quality area so most attenders would be interested in similar events related to ISO, quality or so.

Events Contacts

Events Reports

Events reports You could easily have access to sales reports related to your events sales and you could easily customize, print or exprt any of them.

Day of event tools

You could easily print check-in lists or badges that you would want to distribute to your attendees on the day of the event based on the list of people who have bought tickets.

Day of event tools

Addition of new features

Since I started using this service I have seen new features added into the service. Some of the latest features added is the ability to book hotels in areas close to the events.

Companies using this service

According to the website of the company that provides this service, many companies such as Cisco, FedEx, SalesForce, CNN, BestBuy and many more use this service.

Hopefully you will enjoy the service as much as I did. You should create a free account so you could explore the service.

- 2 comments by 0 or more people Not publicly viewable

  1. Sedin

    Impressive. I Shall give it a try and see how it goes.

    17 May 2009, 16:34

  2. Mr.Green

    Interesting service and a very reasonable price.

    Thank you.

    23 May 2009, 02:44

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